FAQ’s Client
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F&Q1: What are the basic documents required for sea freight customs clearance?
The required documents will vary depending on the commodities within your shipment. At minimum, the following clearance documents are required:
Sea Freight (LCL/FCL):
- Bill of Lading
- Commercial Invoice
- Packing List
- Packing Declaration
Below are additional documents that may be applicable:
- Certificate of Origin under the relevant Free Trade Agreement – this may allow you to benefit from concessions on duty tax. Without this certificate, you will be required to pay the standard duty tax rate regardless of whether a free trade agreement is in place.
- https://www.abf.gov.au/importing-exporting-and-manufacturing/fta/free-trade-agreements
- For example, many commodities made in China are duty free with a Certificate of Origin under the China-Australia Free Trade Agreement (CHAFTA).
- New & Unused Declaration โ if any of your commodities are classified as machinery, you will be required to declare if they are new & unused. If they are new & unused, a template can be provided for your shipper to fill in. If they are used, they must be cleaned thoroughly at origin prior to departure and a biosecurity inspection will be required upon arrival pending their release or further direction at the importerโs cost.
- Asbestos Free Declaration โ Australia strictly prohibits Asbestos and certain countries of origin and commodities are considered high risk and may require a manufacturerโs declaration. At the discretion of the Australian Border Force & DAFF Biosecurity, sample testing on arrival may be required at the importerโs cost.
- For example, some commodities that historically contained Asbestos are Insulation, Cement Fibre Boards, Vehicle Brake Pads, and may require an Asbestos Free Declaration and/or sample testing.
- https://www.abf.gov.au/importing-exporting-and-manufacturing/prohibited-goods/categories/asbestos
- Treatment Certificate โ some commodities may require a treatment certificate depending on the commodity of your goods.
- https://www.agriculture.gov.au/biosecurity-trade/import/arrival/treatments/biosecurity-risk-treatment-guide
- For example, cargo containing solid timber/bamboo may require a Methyl Bromide Fumigation Certificate, otherwise, it will be directed for Fumigation upon arrival at the importerโs cost.
- Quarantine Storage Declaration โ This declaration is required if your cargo was fumigated at origin and a certificate was provided. It declares that after your cargo was fumigation, it was stored in a manner to minimise contamination prior to departure.
Please visit DAFFโs BICON website for more information about your commodity: https://bicon.agriculture.gov.au/
F&Q 2: What are the basic documents required for airfreight customs clearance?
The following documents are required for import airfreight clearance:
- Air Waybill
- Commercial Invoice
- Packing List
- Certificate of Origin under the relevant Free Trade Agreement (if applicable).
F&Q3: Why do new customers need to sign a Letter of Authority & provide evidence of identity?
When you travel internationally, you must identify yourself in a legitimate manner at a countryโs border. Similarly, cargo entering the country must be legitimately associated with a real importer. If you are our point of contact, you must provide evidence of your identity, confirmation of your association with the importing entity, and your written consent that you have engaged our services.
F&Q4๏ผWhat is a Packing Declaration and how is it completed?
A packing declaration is required for both LCL and FCL Seafreight shipments. This declaration must be completed by the packer or supplier in the country of origin.
This document is unique to Australia and overseas suppliers may not be aware that it is required or how to properly complete it.
Templates can be found on DAFFโs website: https://www.agriculture.gov.au/biosecurity-trade/import/arrival/clearance-inspection/documentary-requirements/templates
Some additional information on how to fill the document in can be found below to reduce the likelihood of delays.
- Company Letterhead โ the declaration must be on your supplierโs company letterhead. If an official letterhead is unavailable, they may manually enter their company name, address, and contact details at the top of the document.
- Vessel & Voyage Number โ the departing vessel & voyage number must be typed on the document.
- Consignment identifier or numerical link โ This can be any relevant reference number associated with the shipment. For example, the Bill of Lading number, Container number, or Commercial Invoice number.
- Q1/A1 & Q2/A2 โ your supplier must tick the relevant boxes on the document ensuring they avoid changing the formatting in the document.
- Q3/A3 โ This is only filled in if they answered YES to A2. Otherwise, they must leave it blank.
- Signed โ the written signature of the employee filling the document must be provided.
- Printed Name โ the employees full name must typed clearly.
CHINESE VERSION
ๆตท่ฟๆธ ๅ ณๆ้ๅบๆฌๆไปถ
ๆ นๆฎ่ดง็ฉ็ง็ฑป็ไธๅ๏ผๆธ ๅ ณๆ้็ๆไปถๅฏ่ฝๆๆๅทฎๅผใๆไฝ่ฆๆฑๅฆไธ๏ผ
ๆตท่ฟ๏ผLCL/FCL๏ผๅฟ ๅคๆไปถ
- ๆๅ๏ผBill of Lading๏ผ
- ๅไธๅ็ฅจ๏ผCommercial Invoice๏ผ
- ่ฃ ็ฎฑๅ๏ผPacking List๏ผ
- ๅ ่ฃ ๅฃฐๆ๏ผPacking Declaration๏ผ
ๅ ถไปๅฏ่ฝ้็จ็ๆไปถ
- ๅไบงๅฐ่ฏไนฆ๏ผCertificate of Origin๏ผ
- ่ฅ็ฌฆๅ็ธๅ ณ่ช็ฑ่ดธๆๅๅฎ๏ผFTA๏ผ๏ผๅไบงๅฐ่ฏไนฆๅฏ็จไบ็ณ่ฏทๅ ณ็จๅๅ ใ่ฅๆ ่ฏฅ่ฏไนฆ๏ผๅณไฝฟ้็จ่ช็ฑ่ดธๆๅๅฎ๏ผ่ฟๅฃๅไป้ๆๆ ๅ็จ็็ผด็บณๅ ณ็จใ
- ็ธๅ ณ้พๆฅ๏ผhttps://www.abf.gov.au/importing-exporting-and-manufacturing/fta/free-trade-agreements
- ไพๅฆ๏ผ้จๅไธญๅฝๅถ้ ๅๅๅฏๅญไธญๆพณ่ช็ฑ่ดธๆๅๅฎ๏ผCHAFTA๏ผๅไบงๅฐ่ฏไนฆไบซๅๅ ๅ ณ็จไผๆ ใ
- ๆฐๆง็ถๆๅฃฐๆ๏ผNew & Unused Declaration๏ผ
- ่ฅ่ดง็ฉ่ขซๅฝ็ฑปไธบๆบๆขฐ่ฎพๅค๏ผ่ฟๅฃๅ้ๅฃฐๆๅ ถๅ จๆฐๆไบๆ็ถๆใ
- ๅ จๆฐ่ดง็ฉ๏ผๅฏๆไพๅฎๆนๆจกๆฟ๏ผไพๅ่ดงไบบๅกซๅใ
- ไบๆ่ดง็ฉ๏ผ้ๅจๅไบงๅฐๅฝปๅบๆธ ๆดๅๅ่ฟ๏ผๅนถๅจๆต่พพๆพณๅคงๅฉไบๅๆฅๅ็็ฉๅฎๅ จๆฃๆฅใๆฃๆฅ่ดน็จ็ฑ่ฟๅฃๅๆฟๆ ๏ผไธๅฏ่ฝ้่ฟไธๆญฅๅค็๏ผๅ ทไฝ็ฑๆพณๅคงๅฉไบ็ธๅ ณ้จ้จๅณๅฎใ
- ๆ ็ณๆฃๅฃฐๆ๏ผAsbestos Free Declaration๏ผ
- ๆพณๅคงๅฉไบๆฟๅบไธฅ็ฆ่ฟๅฃๅซ็ณๆฃไบงๅ๏ผๆไบๅไบงๅฝๅ็นๅฎๅๅ็ฑปๅซ่ขซๅไธบ้ซ้ฃ้ฉ๏ผๅฏ่ฝ้ๆไพๅถ้ ๅๅฃฐๆ๏ผ็กฎไฟ่ดง็ฉไธๅซ็ณๆฃใ
- ๆพณๅคงๅฉไบ่พนๅขๆงๆณๅฑ๏ผABF๏ผๅๅไธใๆธไธๅๆไธ้จ๏ผDAFF๏ผๆๆ่ฆๆฑๅจ่ดง็ฉๆต่พพๅ่ฟ่ก้ๆบๆฝๆ ทๆฃๆต๏ผๆฃๆต่ดน็จ็ฑ่ฟๅฃๅๆฟๆ ใ
- ้ซ้ฃ้ฉๅๅ็คบไพ๏ผ้็ญๆๆใๆฐดๆณฅ็บค็ปดๆฟใๆฑฝ่ฝฆๅน่ฝฆ็็ญ๏ผๅฏ่ฝ้ๆไพๆ ็ณๆฃๅฃฐๆๅๆ ทๅๆฃๆตๆฅๅใ
- ็ธๅ ณ้พๆฅ๏ผhttps://www.abf.gov.au/importing-exporting-and-manufacturing/prohibited-goods/categories/asbestos
- ่ดง็ฉๅค็่ฏไนฆ๏ผTreatment Certificate๏ผ
- ๆไบ่ดง็ฉๅฏ่ฝ้ๆไพๅฎๆนๅค็่ฏไนฆ๏ผๅ ทไฝ่ฆๆฑๅๅณไบ่ดง็ฉ็ฑปๅซๅๆพณๅคงๅฉไบ็็ฉๅฎๅ จ่งๅฎใ
- ็ธๅ ณ้พๆฅ๏ผhttps://www.agriculture.gov.au/biosecurity-trade/import/arrival/treatments/biosecurity-risk-treatment-guide
- ไพๅฆ๏ผๅซๅฎๆจๆ็ซนๅถๆๆ็่ดง็ฉๅฏ่ฝ้่ฆๆบด็ฒ็ท็่ธ๏ผMethyl Bromide Fumigation๏ผๅค็่ฏไนฆ๏ผ่ฅๆ ๆณๆไพ๏ผ่ดง็ฉๆต่พพๅๅฐ่ขซ่ฆๆฑ่ฟ่ก็่ธๅค็๏ผ่ดน็จ็ฑ่ฟๅฃๅๆฟๆ ใ
- ็ธๅ ณ้พๆฅ๏ผhttps://www.agriculture.gov.au/biosecurity-trade/import/goods/timber/approved-treatments-timber#methyl-bromide-fumigation
- ๆฃ็ซๅญๅจๅฃฐๆ๏ผQuarantine Storage Declaration๏ผ
- ่ฅ่ดง็ฉๅทฒๅจๅไบงๅฐๅฎๆ็่ธๅค็ๅนถๆไพ็ธๅ ณ่ฏไนฆ๏ผๅ้ๆไบค่ฏฅๅฃฐๆ๏ผไปฅ็กฎ่ฎค่ดง็ฉๅจ็ฆปๅขๅ็ป่ฟๅฆฅๅๅญๅจ๏ผ้ฟๅ ไบๆฌกๆฑกๆใ
ๆฌฒไบ่งฃๆดๅค่ฏฆ็ปไฟกๆฏ๏ผ่ฏท่ฎฟ้ฎๆพณๅคงๅฉไบDAFF็็ฉๅฎๅ จBICONๅฎ็ฝ๏ผhttps://bicon.agriculture.gov.au/
็ฉบ่ฟ่ฟๅฃๆธ ๅ ณๆ้ๅบๆฌๆไปถ
ๆ นๆฎๆพณๅคงๅฉไบ่ฟๅฃๆธ ๅ ณ่ฆๆฑ๏ผ็ฉบ่ฟ่ดง็ฉ้ๆไพไปฅไธๅบๆฌๆไปถ๏ผ
- ่ช็ฉบ่ฟๅ๏ผAir Waybill๏ผ
- ๅไธๅ็ฅจ๏ผCommercial Invoice๏ผ
- ่ฃ ็ฎฑๅ๏ผPacking List๏ผ
- ๅไบงๅฐ่ฏไนฆ๏ผCertificate of Origin๏ผ๏ผๅฆ้็จ๏ผๅฏไพๆฎ็ธๅ ณ่ช็ฑ่ดธๆๅๅฎ๏ผFTA๏ผ็ณ่ฏทๅ ณ็จๅๅ ๏ผ
ไธบไฝๆฐๅฎขๆท้่ฆ็ญพ็ฝฒๆๆไนฆๅนถๆไพ่บซไปฝ้ช่ฏๆไปถ๏ผ
ไธๅฝ้ ๆ ่กไธๆ ท๏ผ่ฟๅ ฅไธไธชๅฝๅฎถๆถ๏ผๆจๅฟ ้กปไปฅๅๆณ็ๆนๅผ่ฟ่ก่บซไปฝ้ช่ฏใๅๆ ท๏ผๅ ฅๅข่ดง็ฉไนๅฟ ้กปไธ็ๅฎ็่ฟๅฃๅๅๆณๅ ณ่ใๅฆๆๆจๆฏๆไปฌ็่็ปไบบ๏ผๆจ้่ฆๆไพ่บซไปฝ้ช่ฏๆไปถใ็กฎ่ฎคๆจไธ่ฟๅฃๅฎไฝ็ๅ ณ่๏ผๅนถๆไพไนฆ้ขๅๆไนฆ๏ผ็กฎ่ฎคๆจๅทฒๅงๆๆไปฌๆไพ็ธๅ ณๆๅกใๆๆไนฆ๏ผLetter of Authority๏ผ๏ผ่กจๆๆจๆญฃๅผๅงๆๆไปฌไฝไธบๆจ็ๆธ ๅ ณไปฃ็ๅนถๆๆๆไปฌๅ็็ธๅ ณๆ็ปญใ
ไปไนๆฏๅ ่ฃ ๅฃฐๆ๏ผPacking Declaration๏ผ๏ผๅฆไฝๆญฃ็กฎๅกซๅ๏ผ
ๅ ่ฃ ๅฃฐๆ้็จไบๆผ็ฎฑ๏ผLCL๏ผๅๆด็ฎฑ๏ผFCL๏ผ็ๆตท่ฟ่ดง็ฉ๏ผ้กป็ฑๅไบงๅฝ็ๅ ่ฃ ไพๅบๅๆๅบๅฃๅๅกซๅๅนถๆไพใ
่ฏฅๆไปถไธบๆพณๅคงๅฉไบ็นๅฎ็ๆธ
ๅ
ณ่ฆๆฑ๏ผ้จๅๆตทๅคไพๅบๅๅฏ่ฝๅฏนๆญคไธ็ๆ๏ผๆไธไบ่งฃๆญฃ็กฎๅกซๅๆนๅผใไธบ็กฎไฟ้กบๅฉๆธ
ๅ
ณ๏ผๅปบ่ฎฎไฝฟ็จๆพณๅคงๅฉไบๅไธใๆธไธๅๆไธ้จ๏ผDAFF๏ผๆไพ็ๅฎๆนๆจกๆฟ๏ผๅฏๅจไปฅไธ้พๆฅไธ่ฝฝ๏ผ
๐ DAFF ๅฎๆนๆจกๆฟไธ่ฝฝ
ๅกซๅ่ฆๆฑ
- ๅ
ฌๅธๆฌๅคด๏ผCompany Letterhead๏ผ
- ่ฏฅๅฃฐๆ้กปไฝฟ็จไพๅบๅ็ๆญฃๅผๅ ฌๅธๆฌๅคดใ
- ่ฅๆ ๅบๅฎๆฌๅคด๏ผ้ๅจๆไปถ้กถ้จๆธ ๆฐๆณจๆๅ ฌๅธๅ็งฐใๅฐๅๅ่็ณปๆนๅผใ
- ่นๅๅ่ชๆฌกๅท๏ผVessel & Voyage Number๏ผ
- ๅฟ ้กปๅ็กฎๅกซๅ่ดง็ฉๆๆญ่ฝฝ่น่ถ็ๅ็งฐๅ่ชๆฌกๅท๏ผไปฅ็กฎไฟ่ดง็ฉไฟกๆฏๅน้ ใ
- ่ดง่ฟ็ผๅทๆๅ
ณ่็ผๅท๏ผConsignment Identifier or Numerical Link๏ผ
- ๅฏๅกซๅๆๅๅท๏ผBill of Lading Number๏ผใ้่ฃ ็ฎฑๅท๏ผContainer Number๏ผๆๅไธๅ็ฅจๅท๏ผCommercial Invoice Number๏ผ๏ผไปฅ็กฎไฟๆไปถไธๅ ทไฝ่ดง็ฉๅ ณ่ใ
- Q1/A1 & Q2/A2
- ไพๅบๅๅฟ ้กปๅจ็ธๅบ้้กนไธๆๅพ๏ผๅนถ็กฎไฟๆไปถๆ ผๅผๆช็ปไฟฎๆนใ
- Q3/A3
- ไป ๅฝA2 ้โๆฏโๆถๅกซๅ๏ผ่ฅ้โๅฆโ๏ผ่ฏท็็ฉบใ
- ็ญพๅ๏ผSigned๏ผ
- ๅฃฐๆ้กป็ฑๆๆไบบๅๆๅ็ญพๅ๏ผ็ตๅญ็ญพๅๆ็็ซ ไธๅฏๆฟไปฃใ
- ๅกซๆฅไบบๅงๅ/ๅฐๅทไฝๅผ็ญพๅ๏ผPrinted Name๏ผ
- ้กปๆๅฐๆๆธ ๆฐๆๅๅกซๆฅไบบๅ็ๅฎๆดๅงๅใ